How often is each of the following statements true for you? Write your answers on the blank space provided after each statement, using the following scale:
4: Almost always
1: Almost never
1. I often get distracted by the ‘unimportant’ while I am in the midst of something important ____
2. My mind wanders when I am working alone ____
3. Interruptions throughout the day affect the amount of work I have to accomplish _____
4. I put off today what I can do tomorrow ____
5. If a party is being planned, I enjoy attending to the particulars more than to the theme. _____
6. I go home with my desk in order _____
7. It is important to capture specific details of business conversation and record them verbatim _____
8. I enjoy implementing the details of a project rather than envisioning the end result _____
9. I find myself losing sight of long-term goals when dealing with short-term crisis _____
10. I put-off making decisions until a situation becomes urgent ______
11. I prepare for things at the last minute ______
12. I find myself working long hours and never catching up ______
13. I know where I have filed most of my papers _______
14. I keep my ‘to-do’ list handy ______
15. Telephone and fax nos. for my business contacts are readily accessible. ______
16. I object to meetings that start late ______
17. I tend to take on several tasks on one time ______
18. While working on one project, ideas about other projects come to my mind _____
19. I am eager to start a new project before finish the existing one ______
20. During a business phone conversation, I would rather look for a related file while talking than to put the person on hold _____
Your personality in terms of managing time and priorities can be described according to five different dimensions:
1. ATTENTION TO TASK
To find your score in this, add up the score in points no, 1, 2, 3 and 4.
Now interpret it as follows:
7 and above: You have a ‘divergent’ attention to task. Though your desk may be messy, you would maintain exactly that you know where everything is. You tend to easily wander off the subject to whatever sounds interesting at the moment. You draw energy from starting new projects but are not very particular in finishing them.
1-6: Your attention to task is that of the ‘convergent’ type of category. You draw energy from completing projects and targets. Working with divergent people can be a challenge for you.
2. TYPE OF FOCUSSING :
To find your score in this add up the score in points 5, 6, 7 and 8.
Now interpret as follows:
7 and above: You are a detail oriented person who needs facts and details about situation in order to feel comfortable. You seek out information and verification and prefer situations that can be supported by facts and figures. You draw energy from seeking and organizing information.
1-6: You belong to the globally oriented type of personality who is more drawn to possibilities than the facts of current reality. You enjoy thinking about the future and discuss inter-relationships. You often have highly tuned conceptual skills and are drawn to professions such as theatre, the arts, upper management and marketing. Although some globally oriented people also enjoy taking care of subsequent details, most do not.
3. STRATEGY OF ACTION
To find out your score in this, add up the points 9, 10, 11 and 12
Interpret them as follows:
7 and above: You tend to be a ‘reactive’ individual who likes putting off today what can be done tomorrow and as a result spend most of your time responding to crisis or deadlines that pop up suddenly.
1-5: You belong to the proactive category of individuals who take charge of their day and accomplish what they set out to accomplish. You often do not let circumstances or procrastination get in your way. Once you make a plan, you follow it and consequently rarely find yourself in last-minute crisis situation.
4. APPROACH TO STRUCTURE:
To find your score in this, add up the points 13, 14, 15 and 16
Now interpret them as follows:
7 and above: You believe in having a loose approach to structure and prefer to have flexibility in how you carry out tasks. You are fine with meetings starting late and even proceeding without agenda. You put the information wherever it is convenient at that time, resulting in many scraps of paper with valuable information scattered on your desk. You put together some system of working in the beginning, but as the project proceeds, you alter the system or ignore it completely.
1-5: You maintain a tight approach to structure and like to have a system for accomplishing tasks. You prefer that meetings start on time and follow a pre-designated agenda. You have specific places to put specific information. When working on a task, you will figure out how to organize and structure what you are going to do before you begin.
5. STYLE OF PROCESSING
To find your score in this add up the points 17, 18, 19 and 20
Now interpret it as follows:
7 and above: You are a parallel processor and are comfortable performing more than one task at a time. When you have to work with serial processors, you often feel frustrated at the seemingly slow pace of progress. You would rather keep all parts of a project in motion at the same time
1-6: You are a serial processor and prefer to focus on the task at hand. In contrast to the parallel processors, you prefer to begin at the beginning and complete each step thoroughly before proceeding.